Staff Management
Staff Dashboards/Profiles
Nightingale’s staff profiles and dashboards consolidate all relevant information about each staff member in one convenient location. This setup provides quick access to essential details at your fingertips, ensuring seamless access to all relevant staff data. Users can easily navigate to view staff profiles, case notes, and any custom forms assigned to a specific staff member.
Moreover, Nightingale incorporates a specialised file management function for every staff member. This feature enables the storage of crucial documents, images, and other files linked to the service delivery the staff provide to your clients.
Competencies
Nightingale stores details of staff’s competencies, qualifications, and other relevant details. This information can be utilised to match them effectively with clients for scheduling appointments and ensuring appropriate staff allocation. Additionally, staff interests can also be included for consideration when creating schedules..

Customised User Access
The Customised User Access Model in Nightingale is a highly effective feature that offers precise control over access and allows for detailed customisation. Unlike many other systems with predefined access profiles (e.g. ‘administrator’), Nightingale enables the creation of unique user access profiles known as staff positions. You can generate multiple profiles tailored to your organisation’s needs. This level of customisation empowers you to dictate the specific areas, features, functions, and reports accessible to each profile, providing a high degree of granular control. This granular access control determines which clients and staff members can view information across the entire system.
Relationships
(Client and Staff Access)
You have the ability to manage ‘relationships’ among staff members, including connections with clients to grant them necessary access and visibility. Additionally, you can oversee inter-staff relationships, enabling managers to access information about and interact with other staff members.
Availability/ Leave
We understand that it is essential for staff to have the ability to manage their availability and leave effectively. Nightingale provides a platform where employees can easily view their leave entitlement, submit leave applications, and organisations can keep track of their availability, and can therefore streamline their operations and ensure smooth workflow management. Additionally, Nightingale’s automated reassignment feature adds another layer of efficiency by enabling seamless redistribution of tasks in the event of staff absence or unavailability. This not only helps in maintaining productivity levels but also contributes to a more organised and structured work environment.

Target Hours / KPIs
We understand that the management of staff plays a crucial role in ensuring the smooth operation of services. By setting target hours and key performance indicators (KPIs) for staff members, it becomes possible to monitor and enhance their productivity and efficiency. This level of management is particularly vital in sectors such as Allied Health.
Nightingale ensures that the concept of target hours, established on a per-pay-period basis, provides a structured framework for staff members to work within. Nightingale helps ensure that the management of staff members becomes more flexible and tailored to individual needs. This adaptability ensures that staff members are appropriately supported and scheduled for appointments, ultimately contributing to the overall effectiveness of your organisation’s operations.
Custom Forms & Case Notes
Staff management also is a part of Nightingale’s custom forms and case notes features. These elements are crucial for clients, but they also play a significant role for staff members. For instance, you can create custom forms specifically tailored for staff onboarding procedures, which can be filled out for each individual staff member. Additionally, you have the ability to oversee staff reviews and other related tasks. Furthermore, incident forms can be submitted for staff members, as well as any reportable incidents involving them. This level of flexibility and functionality available for clients is also extended to staff members.
Contacts
This feature allows you to efficiently handle various details related to your staff members, including essential information such as emergency contacts. By utilising this functionality, you can ensure that all necessary data concerning your team is accurately recorded and easily accessible whenever needed. Whether it’s contact numbers for emergencies or other pertinent details, this tool enables you to maintain a comprehensive database of information to support your staff effectively.
Built for businesses, small and large
Our constantly growing feature set is sure to solve your organizations pain points. Click on the links to explore more
Funding Managment
Instantly update teams and families on client progress.
Payroll
Instantly update teams and families on client progress.
Custom Forms
Instantly update teams and families on client progress.
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